Learn how to make the most of your video conference.
From quiz nights to choirs, yoga to cooking lessons – so much of our life today is online, using a whole host of virtual meeting platforms.
We think online will stay the new normal. It cuts travel time, cost and hassle and so it’s better for the environment. So as it takes over more and more of our professional lives we all need to learn how to make the most of the virtual revolution.
Find out more about our virtual meeting training courses.
Making Virtual Meetings Work For You
There’s something incredibly personal about having people seeing you up close and personal in your own home, so the number one issue is making sure you look your best and you’re presenting your organisation or company as professionally as possible. Whether you’re using Zoom, Teams, Skype, Facetime, Hangouts or anything else, effective use of video conferencing can make all the difference to the outcome of the meeting. So here are our top tips for virtual meetings:
- Lighting: make sure you’re not sitting in front of a window or have a bright light behind you as you’ll become a silhouette and people won’t be able to see your face. Instead, ensure your face is well lit. The key to how to look good on Zoom and have a successful virtual meeting is to ensure everyone can see you, your expression and engage with you when you speak. As human beings, we’re hardwired to respond to faces and you’ll get the best from your meeting if you can be seen properly.
- Eye contact: the virtual equivalent of eye contact is to look directly into your webcam lens. Try drawing a smiley face on a sticky note and fix it next to the lens – it’ll remind you to look that way and come across as relaxed!
- Stay engaged: it’s incredibly easy to forget you’re being watched and to zone out. But it’s so obvious to everyone who’s watching, so make sure you’re engaged in what’s being said and don’t look at your emails or other documents on your screen.
- Don’t eat. Ever. There’s nothing nice about watching someone with food in their mouth – and even worse if you have to listen to them eat too!
- Dress for the occasion: what you wear is really important, especially if you’re meeting with a client or need to make a good impression. You may be just inches from your bed, but don’t dress like it! Bright colours work best as they’re eye catching and they’ll ensure people pay attention to you, but watch anything too stripy or chequered as the screen doesn’t always like it.
- Don’t move your device: most people will have seen the hilarious clips of people taking their mobile phone into the loo while still visible to others, forgetting to mute their audio and video! You might get caught out and you will absolutely regret it!
- Backgrounds: always check what’s behind you and make sure it gives the impression you’re looking for. Using virtual backgrounds is becoming increasingly popular, but if the picture is too fascinating it’ll distract people. Instead of concentrating on what you’re saying they’ll be dreaming of lying on that beach, or sitting at that bar. You can create your own background using your organisation’s logo or brand, but your priority is that people can see you and engage with you, so make sure you choose something that helps.
These tips and many more are available as part of our package of virtual meeting training. Our video conferencing training courses include All You Need to Zoom which covers all the Zoom shortcuts and tricks to make your meeting a success and our Virtual Meeting Netiquette training which will help your organisation develop protocols and good practice.